About us

Role Purpose Statement

The Finance Coordinator provides administrative and financial support to all departments by coordinating purchasing, invoice processing, and payment workflows. This role is responsible for ensuring purchase orders (POs) are accurately created and maintained in ARIBA, invoices are processed timely, and vendors are paid in accordance with company policies and deadlines. The Finance Coordinator serves as a key liaison between internal departments, vendors, and the Finance team to ensure efficient procurement and payment operations.

Main Accountabilities

• Serve as the primary point of contact for all departments regarding ARIBA purchasing and procurement processes.
• Create, review, and maintain Purchase Orders (POs) in ARIBA to ensure accuracy and compliance with company policies.
• Monitor purchase requests from initiation through approval and payment.
• Review invoices for accuracy and ensure they are matched to the appropriate purchase orders.
• Coordinate with Accounts Payable to ensure invoices and vendor bills are processed and paid on time.
• Track invoice status and proactively resolve discrepancies with vendors and internal departments.
• Follow up on outstanding approvals, invoices, and payment issues to prevent delays.
• Maintain organized procurement and financial records, including purchase orders, invoices, and supporting documentation.
• Assist departments with ARIBA navigation, purchasing procedures, and system-related questions.
• Generate reports related to purchase orders, invoices, and spending as requested by management.
• Work closely with Finance, Accounting, Operations, Human Resources, IT, and other departments to support procurement and payment activities.
• Identify opportunities to improve procurement and invoice processing workflows.
• Ensure compliance with company purchasing policies and internal controls.
• Perform other administrative, finance, and procurement support duties as assigned.

Knowledge, Skills and Experience

• Previous administrative, finance, procurement, or accounts payable experience preferred.
• Experience using ARIBA, SAP, or other procurement is preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy.
• Strong problem-solving and analytical skills.
• Proficient in Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with cross-functional teams and build positive working relationships.
• Ability to maintain confidentiality and handle sensitive financial information professionally.